board of directors
The Board of Directors meets on a regular basis and is made up of the Patriots community. Some of the duties of the Board of Directors include:
- promoting membership in the Club;
- hiring employees to operate the Club;
- maintaining and protecting the Club’s assets and property;
- financing the operations of the Club, including maintaining all accounts and financial records of the Club;
- making policies, rules and regulations for operating and managing the Club.
President
The President sets the overall annual committee agenda (consistent with the views of members), helps the committee prioritize its goals and then keeps the committee on track by working within that overall framework. At the operational level, the major function of the President is to facilitate effective committee meetings.
The job description for the President is here.
VP Swimming
The Vice-President of Swimming is responsible for overseeing the activities of the club related to swimming, swim meets and functions.
In the absence of the President either the VP Swimming or VP Finance will act as the Chair at the meeting.
The job description for the VP Swimming is here.
VP Finance
The VP Finance is the chief financial management officer for the Calgary Patriots Swim Club and is responsible for maintaining records of all receipts and disbursements of the club and assists the Head Coach with the preparation of the yearly budget as well as providing monthly financial updates to the executive.
In the absence of the President either the VP Swimming or VP Finance will act as the Chair at the meeting.
The job description for VP Finance is here.
Sponsorship & Gaming Officer
The Sponsorship and Gaming Officer oversees the ancillary revenue-generating activities including casinos, bingos and sponsorship for the Calgary Patriots Swim Club.
In the absence of the President either the VP Swimming or VP Sponsorship and Gaming will act as the Chair at the meeting.
The job description for the Sponsorship and Gaming Officer is here.
Secretary
The Secretary provides clerical support to the Calgary Patriots Swim Club through the recording of the minutes and proceedings of meetings, and, occasionally dealing with correspondence.
The job description for the Secretary is here.
Director-at-Large:
Meet Management
The Meet Management Coordinator leads the Meet Management Committee, and is responsible for planning hosted swim meets and providing experience and training for future meet managers.
The job description for the Meet Management Coordinator is here.
Director-at-Large:
Officials Coordinator
The Officials Coordinator leads the Officials Committee, and is responsible for providing officials for both hosted and non-hosted swim meets. This position is responsible for resource planning, recruiting, selection, training and recognition of Calgary Patriots Swim Club meet officials.
The job description for the Officials Coordinator is here.
Director-at-Large:
Communications
The Communications member is responsible for supporting effective communication between the Club and its Board of Directors through use of the website, newsletter, Club survey and any other means.
The job description for the Communications member is here.
Email:
communication@calgarypatriots.com
Director-at-Large:
Social Coordinator
The Social Coordinator is responsible for coordinating the committees that organize the Calgary Patriots Swim Club
activities such as barbeques, awards banquet, and other celebrations.
The job description for the Social Coordinator is here.
Email:
functions@calgarypatriots.com
2025-2026 Pending Committees
| Committee | Description | Appointees |
|---|---|---|
| Screening | The Screening Committee is responsible for administering the Calgary Patriots Swim Club’s screening requirements in alignment with Swim Alberta’s Screening Policy. The Committee ensures that all required athletes, coaches, officials, volunteers, and board members complete the appropriate screening processes, such as background checks and disclosure forms. By overseeing these requirements in a fair, consistent, and confidential manner, the Committee helps safeguard our members and maintain a safe, trusted, and inclusive sporting environment. | |
| Nominations | In compliance with the Club's bylaws, the Nominations Committee is responsible for supporting strong leadership within the Calgary Patriots Swim Club by identifying, recruiting, and recommending qualified individuals for Board and committee roles. The Committee works to ensure a fair, transparent, and inclusive nominations process that reflects the Club’s values and supports long-term success. | |
| Safe Sport & Compliance (pend) | The Safe Sport & Compliance Committee helps ensure that the Calgary Patriots Swim Club provides a safe, respectful, and supportive environment for all members. The Committee oversees the Club’s internal policies, compliance with Swim Alberta’s policies and national Safe Sport standards, promotes best practices in governance, and supports initiatives that protect the well-being of athletes, coaches, volunteers, and families. | |
| Technology & Innovation (pend) | The Technology & Innovation Committee supports the Calgary Patriots Swim Club by exploring and advancing new tools, systems, and practices that enhance the Club’s operations and member experience. The Committee identifies opportunities to improve efficiency, strengthen communications, and adopt innovative solutions that benefit athletes, families, volunteers, and coaches. By championing the smart use of technology, the Committee helps the Club stay connected, organized, and forward-looking. |