Policies and procedures



​​​​​​​Calgary Patriot Policies and Procedures

The Calgary Patriots are committed to fostering a culture of well-being, safety, and respect for all athletes, coaches, volunteers, and parents involved in our sport. We are dedicated to ensuring that every training and travel experience is both safe and enjoyable for all members of our Club. As an affiliated member of Swim Alberta, the Calgary Patriots Swim Club is bound by Swim Alberta’s guiding principles and policies. This includes the expectation that all athletes, officials, volunteers, parents, and the Club itself adhere to these standards. In the event of any conflict or inconsistency between a Calgary Patriots policy and a Swim Alberta policy, the Swim Alberta policy shall take precedence. The Calgary Patriots Swim Club also reserves the right, at its sole discretion, to amend or implement additional policies and procedures as necessary. 

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swim club bylaws

(Updated May 2019; Review Pending)


A copy of the Calgary Patriots Swim Club Bylaws can be downloaded here.

Chaperone Policy

(Updated December 2024; Review Pending)

The Calgary Patriots endeavours to provide a safe environment for swimmers at out of town meets. Chaperoning provides parents with an opportunity to assist the team, get to know the other swimmers on the team and to better understand swim meet procedures and events. The Calgary Patriots Swim Club provides chaperones with transportation and lodging. The full chaperoning policy can be found here.

Chaperone Procedure

(Updated January 2014; Review Pending)

The chaperone procedures outline the tasks that chaperones perform during an out of town meet. A copy of the procedures is included in the meet binder along with other relevant information that chaperones normally require at away meets. The full chaperoning procedure can be found here.

Travel Policy

(Updated January 2014; Review Pending)

In order to provide a broad competitive experience, Patriots swimmers will from time to time travel to attend meets outside Calgary. The policy is established to provide information to ensure clear and consistent understanding of travel policy and guidelines to the membership; to ensure parents understand fiscal commitment when going on trips; and to ensure that swimmers and coaches are adequately covered from an insurance perspective in the event of an accident while on club travel. The full travel policy can be found here.​​​​​​​

Director's Agreement

(Updated Unkown; Review Pending)

Responsibilities and requirements for Directors of the Organization. The full Director's Agreement Policy can be found here

HR Policy

(Updated ?; Review Pending)



Conflict of Interest Policy

(Updated ?; Review Pending)




Fairness & Safety in Sport Act (formaly Bill 29)

The Calgary Patriots Swim Club is legally required to comply with the Fairness and Safety in Sport Act . Our policies and registration processes reflect this legislation. While we recognize that views on this topic may differ, the Club must follow the law as written to remain in good standing with Swim Alberta and provincial sport authorities.

As of September 1, 2025, Alberta’s Fairness and Safety in Sport Act is in effect.

What this means for swim clubs

  • Female-only competition: Participation in female-only events, classes, or divisions is limited to athletes whose sex recorded at birth is female.
  • Registration requirement: Athletes (or their parent/guardian if under 18) must confirm eligibility in writing when registering in a female-only category.
  • Verification process: If eligibility is formally challenged, swimmers may be asked to provide a birth document showing their sex at birth.
  • Mixed/co-ed opportunities: The Act encourages sport organizations to maintain or expand mixed-sex (co-ed) training and competition options.

This legislation applies to competitive amateur sport for athletes aged 12 and older and is intended to provide clarity, consistency, and fairness across Alberta’s sport community.


Swim Alberta Policies and Procedures

As an affiliated member of Swim Alberta, the Calgary Patriots Swim Club requires all athletes, officials, volunteers, parents, and the Club itself to follow Swim Alberta’s guiding principles, policies, and guidelines which can be accessed here . Direct links to specific policies are provided below.

Definitions referenced in these policies are outlined in the Swim Alberta Safe Sport Policy Manual. This manual outlines the policies that apply to the swimming community across Alberta. Its purpose is to foster a safe sport environment by ensuring consistent, timely, appropriate, and meaningful responses should concerns arise, while also helping to prevent issues by clearly communicating expected standards of behaviour to all participants.

Swim Alberta has also adopted the Universal Code of Conduct to Prevent and Address Maltreatment in Sport (UCCMS). The UCCMS is incorporated by reference into the Safe Sport Policy Manual and, as amended from time to time, applies to all individuals as a condition of their participation in swimming in Alberta and/or their membership in Swim Alberta.

Guiding Principles
Equity Inclusion & Universal Access Guiding Principle
(April 11, 2015)
Safe Sporting Environment Guiding Principle
(February 13, 2019)
Swim Alberta Policies
Organizational Operations

Board Eligibility & Determination Policy
(February 13, 2019)
Competition Readiness Standards
(March 1, 2019)
Competition Sanctioning Policy
(October 29, 2020)
Confidentiality Policy
(February 13, 2019)
Event Sanctioning Policy
(March 18, 2018)
Fairness and Safety in Sport Act (FSSA) Policy
(September 1, 2025)
Fundraising Policy
(April 11, 2015)
Privacy Policy & Personal Information Consent
(September 28, 2021)
Swim Alberta Athlete and Minor Protection Policy
(February 13, 2019)
Swim Alberta Code of Conduct and Ethics
(September 2, 2025)
Swim Alberta Safe Sport Policy Manual
(September 2, 2025)
Swim Alberta Screening Policy
Appendix B – Screening Application Form
Appendix C – Screening Disclosure Form
Appendix D – Screening Renewal Form
(September 2, 2025)
Swim Alberta Social Media Policy
(September 2, 2025)
Membership


Swim Alberta Club Membership Policy
(September 2, 2025)
Swim Alberta Coach Registration and Minimum Requirements Policy
(September 12, 2025)
Swim Alberta Officials Registration and Membership Policy
(september 12, 2025)
Financial


Swim Alberta Financial Policies
(February 5, 2018)
Swim Alberta General Operating Reserve Fund Policy
(November 29, 2016)
Swim Alberta Sustainability Reserve Fund Policy
(April 15, 2019)
Discipline, Dispute, & Appeal


Swim Alberta Appeal Policy
(September 2, 2025)
Swim Alberta Complaints Resolution Policy
(September 2, 2025)
Swim Alberta Dispute Resolution Policy
(September 2, 2025)



Personal Information Protection Policy+

The Calgary Patriots Swim Club is committed to safeguarding the personal information entrusted to us by our members. We manage your personal information in accordance with Alberta’s Personal Information Protection Act and other applicable laws. This policy outlines the principles and practices we follow in protecting your personal information. The full Personal Information Protection policy can be found here.

Incident Report

Should an incident occur during a Calgary Patriots event or activity, an incident report should be submitted to the Head Coach, Club Administrator, or Club President as soon as possible. A copy of an incident report can be downloaded here.​​​​​​​

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